Grok Bot: Mastery — Shared Bots & Leading Adoption

Lead reliable Bot work across a department using delegation, description, discernment and diligence. Learners choose which jobs become Shared Bots (formerly called Team Bots), run them with Managers and Slack, work with their admin on access and review settings, share templates safely, check Bot output, and measure impact honestly. They finish with a Shared Bot rollout plan they can take to their team.

What this course covers

The course runs across 10 topics, each one a short adaptive session rather than a recorded lecture. The tutor explains the idea, works an example, checks understanding, and adjusts the next step to the answer given.

Delegation: choose which work belongs with a Bot — Sort a department's recurring work into Shared Bot jobs (Shared Bots were formerly called Team Bots), personal Bot jobs and work that stays with a person. Keep anything that commits money or speaks for the company with a person, with the Bot drafting at most.
Shared Bots: run them across a department — pick the jobs, add Managers, retire ones nobody uses — Choose Shared Bot jobs that answer the same questions for many people from shared sources, name an owner and add Managers in Share (Add as Manager). Retire unused ones by removing access in Share first, since deleting (owner only, or an admin for everyone) removes everyone's chats and routines on it with no undo.
Shared Bots: add a Shared Bot to Slack for the whole team, and set who can use it — Click the Bot's name -> Bring to your team's Slack -> Connect, handle Slack admin approval (Awaiting admin approval, then Connected) and agree which channel it belongs in. Decide who can use it in Share, have teammates link once under Settings -> General -> Shared Bots -> Link, and set rules for what never goes in a channel thread.
Shared Bots with your admin: who gets which Shared Bot automatically, connector policy and required review — Know what to ask your admin for in Manage Shared Bots (Access, and Auto-add, which members can't hide), connector policy and Auto-review. Enforce Auto-review, team Auto-review rules, group access and audit logs are Enterprise only.
Share a Bot as a template without leaking secrets — Share a working Bot as a template with the Bot's name -> Share -> Create a copy -> Publish -> Copy link, so each person gets their own copy and never your computer, logins or history. Strip secrets, internal links and customer data first.
Discernment: challenging Bot output and checking sources — Recalculate Bot figures from the raw data, open the sources it cites, and challenge claims the data can't support. Remember that a Bot's memory is not a source of truth.
Diligence: data handling, usage allowances and accountability — Give Shared Bots only the data the job needs, keep keys in Secrets, and keep consequential actions behind approval. Know that each reply counts against the person being answered, and name the person accountable for every Shared Bot.
Measure impact honestly — Compare a baseline with the new workflow using measured time or a clearly labelled estimate plus a quality measure. Track use and escalations, and set a rollback or retire rule before you start.
Lead adoption on your team — Introduce a Shared Bot to a sceptical teammate: what it does, what it won't do, how their chat stays private and who to ask. Gather feedback and adjust the setup.
Capstone: a Shared Bot rollout plan using the 4Ds — Use the Tallowmere Outdoor Gear material to choose jobs, write Shared Bot setups and a Slack plan, check a pilot report, set admin, data and accountability rules, and plan the measurement and adoption.

Skills you build

Results are measured against named skills in the OneRange taxonomy of more than 10,000 skills, so a manager sees proficiency per skill rather than a completion tick.

Who it is for

Experienced Grok Bot users and team leads in any role who want to run Shared Bots across a department. No technical background needed.. The material is pitched at expert level, and takes roughly 180 minutes at a typical pace. Because every session adapts, someone who already knows a topic moves through it quickly instead of sitting through an explanation they do not need.

It sits in the Tool: Grok Bot track of the Vero AI Catalog, and can be assigned to one person, a team, or the whole company.

How it is delivered and assessed

Delivery is conversational and interactive, including branching scenario, guided lab, role play exercises. There is no video to sit through and no slide deck to click past.

Understanding is checked with a lab assessment of 5 items, with a pass mark of 70%.

Administrators can copy this course into their own library and adapt it — edit the outline, change the duration, swap the assessment format, or ground it in internal documentation so answers cite the company's own source material.

Also in this track

Grok Bot for Developers: Mastery — Administering & Securing Grok Bot — Plan and secure a company-wide Grok Bot rollout: group access, pre-rollout network and privacy checks, connector policy and the MCP allowlist, Network Controls, Team Rules and required Auto-review, setup scripts and secrets, and managing Shared Bots (formerly called Team Bots) company-wide. Covers monitoring, member computers, offboarding and the Admin API, with Enterprise-only features clearly labelled. The final is a written rollout and security plan; no real admin access is needed.
Grok Bot for Developers: Advanced — Shared Bots for Engineering — Run Shared Bots (formerly called Team Bots) that an engineering org relies on: pick the right jobs, decide between owner-added apps and each person's own accounts, know where each conversation's work runs, and manage team memory, Bot settings and Collaborator and Manager roles. Add Auto-review rules for git, deploys and production dashboards, isolate sensitive workloads, and keep action logs you can audit.
Grok Bot: Advanced — Bot Teams, Triggers & Guardrails — Run several Bots as a small team with clear owners, narrow triggers and approval guardrails. Learners design Bot handoffs, write Auto-review rules, manage one of the team's Shared Bots (formerly called Team Bots), including its apps, secrets, skills and files, understand whose account each app uses and how Slack channels work, and report results with clear evidence. They finish with a multi-Bot workflow that has approvals and an action log.
Grok Bot for Developers: Core — Connections, Secrets & Event Routines — Wire Grok Bot into an engineering stack: whose account each app uses, custom MCP servers, secrets, and event routines from GitHub, Slack, Linear, Sentry, PagerDuty and webhooks with narrow matching and safe retries. Write skills that validate their own output, delegate coding to Cloud Agents, build engineering Pages, and build and share a simple engineering Bot through Shared Bots (formerly called Team Bots) with a read-only key.
Grok Bot: Core — Skills, Routines & Pages — Turn one-off tasks into reliable, repeatable work. Learners save skills, teach a task when available, turn a tested skill into a routine, publish results as Pages, and build Shared Bots (formerly called Team Bots): a simple one made from a skill that already works and shared with their team. They finish with one tested routine and a small Shared Bot their team can use.
Grok Bot for Everyone Pathway — Hand real work to Grok Bot in any role: from your first Bot to skills, routines, Pages, Bot teams and guardrails, with Shared Bots (formerly called Team Bots) at every level, from using your team's Shared Bot to running Shared Bots across a department. Also includes 3 optional playbooks (Sales & Accounts, Chief of Staff, Finance & Operations) to take any time after Essentials; they don't count toward the certificate.
Cursor & Grok Bot for Everyone Pathway — One path for teams that use Cursor with Grok Bot included. A short placement check for each tool sends you to the right Cursor course and the right Grok Bot course. Also includes 6 optional playbooks (Cursor: Internal Tools, Data & Reporting, Prototypes; Grok Bot: Sales & Accounts, Chief of Staff, Finance & Operations) to take any time after Essentials; they don't count toward the certificate.

Frequently asked questions

How long does this course take?

It runs roughly 180 minutes at a typical pace. Because every session adapts, someone who already knows a topic moves through it quickly instead of sitting through an explanation they do not need.

How is it assigned to a team?

An administrator assigns it from the Vero dashboard to one person, a team, a department or the whole company, and sees progress and results per person and per skill.

Can we customise it with our own documents and terminology?

Yes. Administrators can copy this course into their own library and adapt it — edit the outline, change the duration, swap the assessment format, or ground it in internal documentation so answers cite the company's own source material.

Course code TUL-GBOT-301.