Grok Bot: Advanced — Bot Teams, Triggers & Guardrails

Run several Bots as a small team with clear owners, narrow triggers and approval guardrails. Learners design Bot handoffs, write Auto-review rules, manage one of the team's Shared Bots (formerly called Team Bots), including its apps, secrets, skills and files, understand whose account each app uses and how Slack channels work, and report results with clear evidence. They finish with a multi-Bot workflow that has approvals and an action log.

What this course covers

The course runs across 10 topics, each one a short adaptive session rather than a recorded lecture. The tutor explains the idea, works an example, checks understanding, and adjusts the next step to the answer given.

Design a small Bot team with one owner per stage — Split a recurring workflow into stages and give each stage to one focused Bot, with a Primary Bot to coordinate. Write down what each Bot may and may not do so no stage has two owners.
Group chats, @mentions and Bot-to-Bot handoffs without duplicate work — Start a group chat (New group chat, then add 2-6 Bots in the To: field), @mention the one that should act and Reply to a specific Bot. Know that approvals, logins and drafts go to each Bot's own chat, and set up handoffs so work isn't done twice.
Event triggers from Slack and GitHub with narrow matching rules — Set up routines that run after a Slack message, a GitHub event (or Linear, Sentry, PagerDuty, an email to the Bot) or a webhook, with matching rules narrow enough to name the channel, words or links required. Decide what happens when information is missing and make sure a retry doesn't act twice.
Auto-review: writing narrow Ask first and Allow automatically rules — Write Ask first and Allow automatically rules in Settings -> General, under Bot (Auto-review, Custom Rules), knowing Ask first wins when both match. Keep rules narrow and still give each Bot only the access it needs; enforced team rules are Enterprise only.
The shared-computer boundary and signing in with only the access a task needs — All your Bots share one cloud computer, including logins and files, so separate Bots are not a security boundary. Sign in only to accounts scoped to the task and start read-only.
Shared Bots: manage one — shared apps, secrets, skills and files; whose account each app uses; team memory vs. what stays private — Shared Bots were formerly called Team Bots. Work through a Shared Bot's Bot settings (wrench icon: Plugins, Secrets, Skills, Files) and add Managers in Share. Know that apps and secrets the owner adds work the same for everyone while a connected account always acts as the person the Bot is answering, that keys belong in Secrets, and that the Bot tells you when it saves something for the whole team while what it remembers about working with you stays private.
Shared Bots in Slack channels: the shared channel computer and approving your own connectors — Channels, group DMs and threads all run on one shared computer for the Bot, so post nothing a channel shouldn't see. In a Slack thread only the person who asked can answer an approval card. Choose between Allow once, Always allow for your messages to this Bot, Always allow for your messages to every Shared Bot and Skip when it asks to use your connectors, and clear old answers with Clear connector preferences in Settings.
Evidence: separating facts, assumptions, completed actions and pending approvals — Ask for consequential results in five parts: facts found, assumptions, actions completed, actions waiting for approval and open questions. Use it to spot what still needs a person.
Upkeep: re-test after a site changes, review paused routines, remove old access — Re-test skills and routines when a website or source changes, review paused routines, and remove access by signing out, uninstalling connectors and revoking at the source. Hide a Bot rather than delete it if you may need the work.
Capstone: a multi-Bot workflow with approvals and an action log — Use the Quillstone Property Services sample pack to run a three-Bot repair triage with approval stops and an evidence log, then audit and fix the team's Helpdesk Shared Bot setup.

Skills you build

Results are measured against named skills in the OneRange taxonomy of more than 10,000 skills, so a manager sees proficiency per skill rather than a completion tick.

Who it is for

Anyone who hands work to Bots: sales, operations, finance, recruiting, marketing and managers. No technical background needed.. The material is pitched at advanced level, and takes roughly 150 minutes at a typical pace. Because every session adapts, someone who already knows a topic moves through it quickly instead of sitting through an explanation they do not need.

It sits in the Tool: Grok Bot track of the Vero AI Catalog, and can be assigned to one person, a team, or the whole company.

How it is delivered and assessed

Delivery is conversational and interactive, including branching scenario, guided lab exercises. There is no video to sit through and no slide deck to click past.

Understanding is checked with a lab assessment of 5 items, with a pass mark of 70%.

Administrators can copy this course into their own library and adapt it — edit the outline, change the duration, swap the assessment format, or ground it in internal documentation so answers cite the company's own source material.

Also in this track

Grok Bot for Developers: Advanced — Shared Bots for Engineering — Run Shared Bots (formerly called Team Bots) that an engineering org relies on: pick the right jobs, decide between owner-added apps and each person's own accounts, know where each conversation's work runs, and manage team memory, Bot settings and Collaborator and Manager roles. Add Auto-review rules for git, deploys and production dashboards, isolate sensitive workloads, and keep action logs you can audit.
Grok Bot: Mastery — Shared Bots & Leading Adoption — Lead reliable Bot work across a department using delegation, description, discernment and diligence. Learners choose which jobs become Shared Bots (formerly called Team Bots), run them with Managers and Slack, work with their admin on access and review settings, share templates safely, check Bot output, and measure impact honestly. They finish with a Shared Bot rollout plan they can take to their team.
Grok Bot for Developers: Core — Connections, Secrets & Event Routines — Wire Grok Bot into an engineering stack: whose account each app uses, custom MCP servers, secrets, and event routines from GitHub, Slack, Linear, Sentry, PagerDuty and webhooks with narrow matching and safe retries. Write skills that validate their own output, delegate coding to Cloud Agents, build engineering Pages, and build and share a simple engineering Bot through Shared Bots (formerly called Team Bots) with a read-only key.
Grok Bot for Developers: Mastery — Administering & Securing Grok Bot — Plan and secure a company-wide Grok Bot rollout: group access, pre-rollout network and privacy checks, connector policy and the MCP allowlist, Network Controls, Team Rules and required Auto-review, setup scripts and secrets, and managing Shared Bots (formerly called Team Bots) company-wide. Covers monitoring, member computers, offboarding and the Admin API, with Enterprise-only features clearly labelled. The final is a written rollout and security plan; no real admin access is needed.
Grok Bot: Core — Skills, Routines & Pages — Turn one-off tasks into reliable, repeatable work. Learners save skills, teach a task when available, turn a tested skill into a routine, publish results as Pages, and build Shared Bots (formerly called Team Bots): a simple one made from a skill that already works and shared with their team. They finish with one tested routine and a small Shared Bot their team can use.
Grok Bot for Everyone Pathway — Hand real work to Grok Bot in any role: from your first Bot to skills, routines, Pages, Bot teams and guardrails, with Shared Bots (formerly called Team Bots) at every level, from using your team's Shared Bot to running Shared Bots across a department. Also includes 3 optional playbooks (Sales & Accounts, Chief of Staff, Finance & Operations) to take any time after Essentials; they don't count toward the certificate.
Cursor & Grok Bot for Everyone Pathway — One path for teams that use Cursor with Grok Bot included. A short placement check for each tool sends you to the right Cursor course and the right Grok Bot course. Also includes 6 optional playbooks (Cursor: Internal Tools, Data & Reporting, Prototypes; Grok Bot: Sales & Accounts, Chief of Staff, Finance & Operations) to take any time after Essentials; they don't count toward the certificate.

Frequently asked questions

How long does this course take?

It runs roughly 150 minutes at a typical pace. Because every session adapts, someone who already knows a topic moves through it quickly instead of sitting through an explanation they do not need.

How is it assigned to a team?

An administrator assigns it from the Vero dashboard to one person, a team, a department or the whole company, and sees progress and results per person and per skill.

Can we customise it with our own documents and terminology?

Yes. Administrators can copy this course into their own library and adapt it — edit the outline, change the duration, swap the assessment format, or ground it in internal documentation so answers cite the company's own source material.

Course code TUL-GBOT-251.