Data Privacy & Security with AI

Employees learn how to protect sensitive data and stay compliant when using AI tools. The course covers what should never be shared, how AI tools retain and handle data, the risks of unapproved 'shadow AI,' and how to follow company policy and enterprise settings. Participants leave knowing exactly how to keep company and customer information safe.

What this course covers

The course runs across 6 topics, each one a short adaptive session rather than a recorded lecture. The tutor explains the idea, works an example, checks understanding, and adjusts the next step to the answer given.

Identifying Sensitive Data: What Not to Share with Public AI — Learn to classify company, customer, and proprietary data that must never be entered into public AI prompts. Includes hands-on exercises identifying sensitive data types.
Understanding Data Retention and AI Training Models — Explore how public AI tools retain, process, and use your inputs to train future models, and the security risks associated with data persistence.
The Risks of Shadow AI in the Workplace — Analyze the security, compliance, and legal dangers of using unapproved third-party AI tools (Shadow AI) for work tasks through realistic workplace scenarios.
Navigating the Company AI Policy — Review the organization's official guidelines, acceptable use cases, and approved tools for integrating AI safely into daily workflows.
Configuring Enterprise Settings and Privacy Controls — Step-by-step guided practice on how to log into approved enterprise AI accounts, toggle privacy settings, opt-out of data training, and manage history controls.
Safe AI Practices: Final Assessment and Decision Scenarios — Apply your knowledge in a series of interactive, scenario-based decision exercises to test your ability to use AI tools safely and compliantly.

Skills you build

Results are measured against named skills in the OneRange taxonomy of more than 10,000 skills, so a manager sees proficiency per skill rather than a completion tick. This course maps to Information Security Principles for Privacy, Following Policies & Procedures, Data Privacy Awareness, AI Policy Compliance, AI Safety.

Information Security Principles for Privacy
Following Policies & Procedures
Data Privacy Awareness
AI Policy Compliance
AI Safety

Who it is for

All employees. The material is pitched at beginner level, and takes roughly 90 minutes at a typical pace. Because every session adapts, someone who already knows a topic moves through it quickly instead of sitting through an explanation they do not need.

It sits in the Foundation track of the Vero AI Catalog, and can be assigned to one person, a team, or the whole company.

How it is delivered and assessed

Delivery is conversational and interactive, including branching scenario, guided lab exercises. There is no video to sit through and no slide deck to click past.

Understanding is checked with a quiz assessment of 5 items, with a pass mark of 70%.

Administrators can copy this course into their own library and adapt it — edit the outline, change the duration, swap the assessment format, or ground it in internal documentation so answers cite the company's own source material.

Also in this track

All AI training courses →
AI Image Tools: Intro — A 20-minute first touch with AI image generation. Learners create their first image from a text prompt, try a simple edit, and see where image AI fits in everyday work.
Using AI Safely & Responsibly — This short course covers the simple, essential rules for using AI safely and responsibly at work. Learners learn what information should never be shared, how to sanity-check AI answers, and why bias and company policy matter. It builds the safe habits employees need from day one.
How AI Can Help You at Work — This short course shows knowledge workers concrete, relatable ways AI can help with daily tasks like drafting emails, summarizing documents, and getting quick research. Learners leave with a clear sense of where AI fits into their own work. It turns abstract curiosity into practical motivation.
Intro to Voice & Audio AI — A 20-minute first touch with voice and audio AI. Learners transcribe a clip, generate natural speech from text, and understand where voice AI already touches their work.
AI in 30 Minutes: An Executive Primer — A compressed, no-jargon briefing that gives senior leaders working fluency in one sitting. It covers what generative AI is, what it changes for the business, the risk headlines, and the questions a leader should be asking their teams.
General AI Fluency Assessment — The General AI Fluency Assessment: twenty open questions across delegating work to AI, describing what you need, judging what comes back and using the tools responsibly. Read the full guide at /resources/ai-fluency-assessment.
AI Governance & Risk — Stand up policy, risk, and oversight for AI
AI for People & HR — Apply AI to hiring, comms, and L&D responsibly

Frequently asked questions

How long does this course take?

It runs roughly 90 minutes at a typical pace. Because every session adapts, someone who already knows a topic moves through it quickly instead of sitting through an explanation they do not need.

How is it assigned to a team?

An administrator assigns it from the Vero dashboard to one person, a team, a department or the whole company, and sees progress and results per person and per skill.

Can we customise it with our own documents and terminology?

Yes. Administrators can copy this course into their own library and adapt it — edit the outline, change the duration, swap the assessment format, or ground it in internal documentation so answers cite the company's own source material.

Course code FND-104.